RUSTIC CHARM’S Coordination & Planning Services
Planning your wedding should be an exciting and joyful experience, not overwhelming. Our expert coordination and planning services are designed to bring your vision to life while handling the details so you can focus on what matters most. Whether you're looking for planning, coordination, or something in between, we offer various options to suit your needs. From the initial planning stages to the final moments of your big day, we work closely with you to ensure everything runs smoothly, creating a seamless experience for you and your guests. Let us guide you through the process with ease and confidence, making your dream wedding a reality.
Are YOu getting Married at The venue at Carley Brook or Wallenpaupack Creek Farm?
We created the in-house coordination services for Carley Brook & Wally Creek. If you're seeking additional support, let's connect! Our planning services are designed to complement the coordination already included in your venue package.
Full Planning
Coming Soon! Keep your eye out for our Full Planning Package, launching in Summer 2025, designed specifically for Summer 2026 weddings and beyond for couples at The Venue at Carley Brook & Wallenpaupack Creek Farm.
Optional Add-Ons
On-Site Rehearsal Coordination: Ensure your ceremony rehearsal runs smoothly with a dedicated coordinator to guide your bridal party and ensure everyone is in sync.
Welcome Party Coordination: Let us help you organize and manage your welcome party so you can kick off the celebration stress-free.
Rehearsal Dinner Coordination: We'll coordinate your rehearsal dinner, so you can focus on enjoying time with loved ones before the big day.
Breakfast/Brunch Coordination: Our team will take care of all the details for your wedding day breakfast or brunch, ensuring everything is set and on time.
Team On-Site the Day Before: Have our team available the day before the wedding to help with last-minute setups, vendor coordination, and final touches.
Second Assistant: Add a second assistant to provide additional support on your wedding day for an even smoother experience.
Add-On Hours: Extend our coordination services beyond the standard package to ensure everything is handled to your satisfaction.
Strike Down & Pack-Up: Let us manage the breakdown and packing of your decor and belongings after your celebration, so you can leave with peace of mind.
partial Planning
Our Partial Planning Package is perfect for couples who want expert support throughout their wedding planning journey but don’t need full-service planning. This package is designed to complement the in-house Coordination Services you already have through your venue with additional guidance to help you make key decisions, source vendors, and design your wedding timeline early in the process. You'll be paired with a dually trained Rustic Charm and Carley Brook/Wally Creek Planner, offering seamless coordination and planning support. This balance of flexibility and expert guidance ensures you have everything you need without the stress. From vendor sourcing and timeline design to logistics management, we'll keep you organized and confident throughout your journey so you can truly enjoy the planning process.
Inclusions:
Consultation Upon Booking: A comprehensive initial consultation to kick off your planning and ensure we’re aligned.
Meetings at Key Milestones: Regular check-ins at 1-Year, 9-Month, 6-Month, 3-Month, 1-Month, and 2-Weeks before the big day to keep everything on track.
Support with Venue Selection: If you haven’t chosen your venue yet, we’ll guide you through the process and help you decide which of these two venues is the best fit for you.
Vendor Consultation: Receive expert guidance on selecting vendors to ensure informed decisions are made.
Vendor Sourcing & Recommendations: We’ll provide recommendations based on your vision and budget, assist with availability, and present their pricing and offerings.
Vendor Contract Review: We’ll review vendor contracts to ensure the terms are favorable and meet your needs.
Vendor Support: We’ll help you prepare questions for vendor meetings and assist with negotiations.
Vendor Call Support: We’ll attend up to 5 vendor calls to ensure everything is covered and to clearly communicate your needs.
Transportation Schedule Creation: We’ll design a detailed transportation plan to ensure all guests and vendors arrive on time.
Timeline Design: We’ll create a customized wedding day timeline early on to guide your planning and ensure all priorities are addressed.
Invitation Review: We’ll review and finalize your wedding invitations to ensure they meet style, wording, and timing requirements.
Lead Planner & Assistant Coordinator: Your dedicated lead planner will support you from start to finish, with an assistant coordinator joining closer to the wedding. On your wedding day, you'll benefit from double the support, as we seamlessly collaborate to ensure everything runs smoothly.
Discounts for Couples Including RC Design Services: Save when you include our Design Services alongside the Partial Planning Package, giving you a more comprehensive and cohesive experience.
Pricing: Starts at $2,000 for RC Rental Clients and $2,500 for those just looking for Partial Planning.
Getting married at another venue? Don’t worry, we do that too!
Full Planning
Coming Soon! Keep your eye out for our Full Planning Package, launching in Summer 2025, designed specifically for Summer 2026 weddings and beyond!
Optional Add-Ons
On-Site Rehearsal Coordination: Ensure your ceremony rehearsal runs smoothly with a dedicated coordinator to guide your bridal party and ensure everyone is in sync.
Welcome Party Coordination: Let us help you organize and manage your welcome party so you can kick off the celebration stress-free.
Rehearsal Dinner Coordination: We'll coordinate your rehearsal dinner, so you can focus on enjoying time with loved ones before the big day.
Breakfast/Brunch Coordination: Our team will take care of all the details for your wedding day breakfast or brunch, ensuring everything is set and on time.
Team On-Site the Day Before: Have our team available the day before the wedding to help with last-minute setups, vendor coordination, and final touches.
Second Assistant: Add a second assistant to provide additional support on your wedding day for an even smoother experience.
Add-On Hours: Extend our coordination services beyond the standard package to ensure everything is handled to your satisfaction.
Strike Down & Pack-Up: Let us manage the breakdown and packing of your decor and belongings after your celebration, so you can leave with peace of mind.
partial Planning
Our Partial Planning Package is ideal for couples who want expert support throughout their wedding planning journey but don’t need full-service planning. This package combines the convenience of our Coordination Services with additional guidance to help you make key decisions, source your vendors, and design your wedding timeline early in the process. It offers the perfect balance of flexibility and expert support, ensuring you have everything you need without the stress. From sourcing vendors to designing your timeline and managing logistics, we’ll keep you organized and confident so you can enjoy every step of your wedding planning.
Inclusions:
(Everything from the Coordination package plus…)
Consultation Upon Booking: A comprehensive consultation to kick off your planning and ensure we’re on the same page.
Meetings at Key Milestones: Meetings at 1-Year, 9-Month, 6-Month, 3-Month, 1-Month, and 2-Weeks to check in and ensure everything is on track.
Support with Venue Selection: If you haven’t secured a venue yet, we’ll guide you through the decision-making process and help you choose the perfect location for your wedding day.
Budget Tracking & Support: Help track and manage your wedding budget, offering guidance to stay within your financial goals while making the best choices for your day.
Vendor Consultation: Receive expert advice on choosing vendors to ensure you’re making informed decisions.
Vendor Sourcing & Recommendations: We’ll recommend the best vendors based on your vision and budget, assist with availability, and provide their pricing and offerings.
Vendor Contract Review: We’ll review vendor contracts to ensure the terms are favorable and meet your needs.
Vendor Support: We’ll help you prepare questions for vendor meetings and assist with negotiations.
Vendor Call Support: We’ll attend up to 5 vendor calls to ensure everything is covered and communicate your needs clearly.
Transportation Schedule Creation: A detailed transportation plan to ensure all guests and vendors arrive on time.
Timeline Design: We’ll create a detailed wedding day timeline early in the planning process to guide everything smoothly and ensure your priorities are addressed.
Invitation Review: We’ll review and finalize your wedding invitations to ensure proper wording, style, and timing.
Discounts for Couples Including RC Design Services: Save when you include our Design Services alongside the Partial Planning Package, giving you a more comprehensive and cohesive experience.
Pricing: Starts at $2,500 for RC Rental Clients and $3,000 for those just looking for Partial Planning.
Coordination
You’ve planned your big day—now let us help you perfect it. Our 3-month wedding coordination service is designed for couples who have already completed most of their planning but need expert assistance during the final stretch. With our support, we’ll refine every detail to ensure a flawless celebration. From coordinating vendors and managing the timeline to overseeing the entire day, we’ll handle the logistics so you can fully enjoy your wedding.
Inclusions:
3-Month Meeting: We’ll review your current plans, vendors, and timeline to ensure everything is in place and on track for your big day.
1-Month Meeting: We’ll confirm all final details, incorporate any last-minute vendor updates into the timeline, and ensure you feel confident as you enter the final month of preparation.
2-Week Final Details Review: We’ll finalize any remaining details, double-check all arrangements, and make sure everything is set for a flawless wedding day.
Customized Wedding Timeline: We’ll create a step-by-step timeline for your wedding day, outlining each moment, from hair and makeup to the last dance.
Customized Layouts: We’ll provide layouts for your ceremony, cocktail hour, and reception to ensure a seamless flow.
Access to Wedding Details Planner: Organize all your wedding details in one place, from vendor info to timelines and table assignments.
Planning Portal: Upload and share documents securely with your planner, keeping all your wedding information organized and accessible.
Vendor Communication: We’ll reach out to all your vendors, share the finalized timeline, confirm delivery details, and ensure everyone is aligned for the big day.
Final Details Review: We’ll work with you to finalize any last-minute details, ensuring everything is perfect before the wedding.
Day-of Coordination & On-Site Assistance: On your wedding day, our team will be on-site to manage all aspects of the event, directing vendors, keeping everything on schedule, and making sure the day runs smoothly. We’ll manage the ceremony, reception, and everything in between, ensuring everything unfolds just as you envisioned.
Lead Planner & Assistant Coordinator: Your dedicated lead planner will guide you from start to finish, with an assistant coordinator joining closer to the wedding. On the big day, you’ll receive double the support, ensuring everything runs smoothly with seamless teamwork.
Guest Support: We’ll guide your guests, answer questions, direct them as needed, and provide assistance throughout the event.
Support for You and Your Wedding Party: We’ll assist you and your wedding party throughout the day, making sure everyone is where they need to be and supporting you in any way necessary, from helping with last-minute details to offering calm and guidance during the event.
Set-Up and Breakdown: We’ll oversee decor set-up on the day of the wedding, ensuring everything is in place before the ceremony begins. We’ll also manage the breakdown of the ceremony and cocktail hour areas.
Wedding Emergency Kit: We’ll have a kit with essential supplies to handle any unexpected moments or mishaps.
Pricing: Starts at $1,500 for RC Rental Clients and $2,000 for those just looking for Coordination.
